Run every building from one platform.
Site Flow brings jobs, assets, compliance, contractors and reporting into a single system — replacing the spreadsheets, WhatsApp groups and paper trails your facilities team has outgrown.
Tailored pricing · Guided onboarding · UK-hosted & GDPR-ready
One platform, zero chaos
From report to resolution
Log a fault, assign it to the right person, track progress, and close it out — all in one place. No more chasing updates across channels.
Water leak — Level 3 bathroom
Riverside Apartments, Block B
Every building. One dashboard.
Whether you manage one site or fifty, see everything in a single view. Buildings, floors, units — all organized and searchable.
Know what's happening without asking.
Live updates, comments, and photos — all attached to the job. Your team stays in sync without the back-and-forth.
SR added a photo to Job #1038
2m ago
MK commented on Job #1035
8m ago
JD resolved Job #1031
14m ago
Up and running in minutes
Add your buildings
Set up your portfolio in minutes — buildings, floors, units.
Create your team
Invite managers, technicians, and clients with the right access.
Start logging jobs
Report faults, assign work, and track everything to resolution.
Built for the data you're responsible for
Facilities data includes people, contractors and visitors. Site Flow treats it accordingly — with security and UK data-protection baked in, not bolted on.
UK GDPR by design
Self-service data export, account & organisation erasure, and recorded consent at sign-up.
Encrypted by default
Passwords are hashed, sensitive tokens encrypted at rest (AES-256-GCM), and all traffic is over TLS.
Strict tenant isolation
Every record is scoped to your organisation, enforced on each query — your data never bleeds across tenants.
Two-factor & lockout
Optional TOTP 2FA, account lockout and rate-limited authentication protect every login.
Full audit trail
Who changed what, and when — with configurable retention to meet your policies.
Controlled retention
Visitor and audit data is automatically anonymised and purged on a schedule you set.
Read our Privacy Policy — a Data Processing Agreement and sub-processor list are available on request.
Pricing that scales with your portfolio
Every estate is different, so we build a plan around your buildings, modules and team — not a fixed tier. Book a short call and we'll put together a proposal that fits.
Everything, in one platform
Tailored plans include the full product — no feature paywalls.
- Unlimited buildings, assets & jobs
- Compliance & PPM scheduling
- Finance: quotes, invoices & chargebacks
- Contractor & visitor management
- Integrations (Xero, Google) & API access
- Audit logging, SSO-ready security & UK data residency
Tailored pricing
Built for your estate
Tell us about your portfolio and we'll scope a plan and a price on a 30-minute call.
Book a demoTalk to salesNo per-seat surprises
Priced around your portfolio, not nickel-and-dimed per user.
Onboarding included
Guided setup and data migration so your team is live fast.
Grows with you
Add buildings, modules and teams without re-platforming.
Frequently asked questions
How does pricing work?
We price around your portfolio — the number of buildings, the modules you need and your team — rather than a fixed off-the-shelf tier. Book a short demo and we'll put together a proposal that fits.
Do you offer a free trial?
Rather than a self-serve trial, we run a guided demo and, where it makes sense, a structured pilot on your own data. That way your team sees Site Flow working on real buildings from day one.
How long does onboarding take?
Most teams are up and running within days. Onboarding is included: we help configure your buildings, import existing data and get your team trained.
Can we bring our existing data across?
Yes. Site Flow supports CSV import for buildings, assets and contractors, and our team will help migrate your current spreadsheets and records.
What about security and data protection?
Site Flow is UK-hosted and built around UK GDPR: encryption in transit and at rest, strict per-organisation data isolation, audit logging, 2FA, and self-service data export and erasure.
Does it integrate with the tools we already use?
Yes — including Xero for finance and Google for calendars and sign-in, plus a REST API and webhooks for connecting your own systems.
See Site Flow on your portfolio
Book a 30-minute walkthrough and we'll tailor a plan to your buildings and team.